Bideford & District Angling Club Privacy Policy
Our contact details
Name: Bideford & District Angling Club
E-mail: bdac1enquiries@gmail.com
Website: www.bidefordanddistrictanglingclub.com
The type of personal information we collect
We currently collect and process the following
information:
·
Full Name.
·
Full Address.
·
Contact Telephone Number.
·
Email Address.
·
Date Of Birth for under 18s.
·
Next of Kin contact details.
How we get the personal information and why we have it
Most of the personal information we process is provided
to us directly by you for one of the following reasons:
· We
collect the personal information by a Club Member Application form or by completion
of an online application through our partner Clubmate. This is done to enable
the Bideford & District Angling club to keep a comprehensive Club Members
list complete with Next of Kin details. The Next of Kin Details would only be
used in an emergency. (Such as Club member taken ill during a Club run event
etc).
We will only contact club members with the following
reasons:
· To
inform them of Club Organised Events.
· To
inform them of any specific organisational Changes/Issues.
· To
remind of membership renewal.
· For
any Disciplinary reason required through the Club’s rules/Disciplinary procedure.
· To
pass on governing body information as is deemed necessary to benefit the club
member
We use the information that you have given us to Contact
you through the following sources:
· Email
· Telephone
· Club
Application. (APP)
We may share this information with all Regulatory bodies.
Under the UK General Data Protection Regulation (UK GDPR),
the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You
can do this by contacting the Club, on the above contact details.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How we store your personal
information
Your information is securely stored via a data base secured
by Clubmate. Any paper documents are shredded when the information is added to
the database.
We keep the contact details supplied for a maximum of 2 years after membership lapse. We will then dispose of your information by securely shredding
any paper or data stored documents.
Your data protection rights
Under data protection law, you have rights including:
Your
right of access - You have the right to ask us for copies of
your personal information.
Your
right to rectification - You have the right to ask us to
rectify personal information you think is inaccurate. You also have the right
to ask us to complete information you think is incomplete.
Your
right to erasure - You have the right to ask us to erase your
personal information in certain circumstances.
Your
right to restriction of processing - You have the right to ask
us to restrict the processing of your personal information in certain
circumstances.
Your
right to object to processing - You have the the right to object to the
processing of your personal information in certain circumstances.
Your
right to data portability - You have the right to ask that we
transfer the personal information you gave us to another organisation, or to
you, in certain circumstances.
You are not required to pay any charge for exercising your
rights. If you make a request, we have one month to respond to you.
Please contact us at the above contact details if you
wish to make a request.
How to complain
If you have any concerns about our use of your personal
information, you can make a complaint to us at the above contact details.
You can also complain to the ICO if you are unhappy with
how we have used your data.
The ICO’s address:
Information
Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113